A Step-by-Step Guide to Getting an Apostille in Texas Made Easy

Getting an apostille in Texas can feel confusing if you’ve never done it before. The process might seem complicated, but once you understand the steps, it becomes straightforward. This guide breaks down everything you need to know to get your documents apostilled correctly the first time.

Texas Secretary of State building where apostille requests are processed

What Is an Apostille and Why Do You Need One?

An apostille is a special certificate that authenticates the origin of a public document. It is used to verify documents for international use, especially in countries that are part of the Hague Apostille Convention. For example, if you need to use a birth certificate, diploma, or power of attorney abroad, you will likely need an apostille to prove the document is genuine.

In Texas, the Secretary of State’s office handles apostille requests for documents issued within the state. Without an apostille, foreign authorities may not accept your documents, which can delay or block important processes like immigration, business transactions, or education verification.

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Step 1: Identify the Document That Needs an Apostille

Not every document qualifies for an apostille. Typically, these include:

• Birth certificates

• Marriage licenses

• Death certificates

• Diplomas and transcripts

• Powers of attorney

• Court documents

• Notarized affidavits

  
  

Make sure your document is an original or a certified copy issued by a Texas authority. For example, a notarized document signed by a Texas notary public can be apostilled, but a personal copy of a contract usually cannot.

Step 2: Get Your Document Notarized or Certified

If your document is not already notarized or certified, you must have it done before requesting an apostille. For instance, if you have a power of attorney, a Texas notary public must sign and seal it. For vital records like birth certificates, you must get a certified copy from the Texas Department of State Health Services.

This step is crucial because the apostille confirms the authenticity of the signature, seal, or stamp on your document. Without proper notarization or certification, the Secretary of State will reject your apostille request.

Step 3: Prepare Your Apostille Request

You need to fill out the Apostille/Certification Request Form available on the Texas Secretary of State website. This form asks for:

• Your contact information

• Document details (type, date, issuing authority)

• Number of apostilles requested

• Delivery method (mail or in-person pickup)

  
  

Include a cover letter if you want to provide additional instructions or clarify your request.

Step 4: Submit Your Documents and Payment

You can submit your documents for apostille in two ways:

• By mail: Send your documents, completed request form, and payment to the Texas Secretary of State office. Use a secure mailing option like certified mail or a courier service.

• In person: Visit the Secretary of State office in Austin to submit your documents and pay the fee directly.

  
  

The current fee for each apostille is $15. Payment can be made by check, money order, or credit card (in person). Always check the latest fee schedule on the official website before submitting.

Step 5: Wait for Processing

Processing times vary depending on the method of submission and workload. Typically:

• Mail requests take about 5 to 7 business days.

• In-person requests may be completed the same day or within 1 to 2 business days.

  
  

If you need your apostille urgently, consider using expedited services if available or submitting in person.

Step 6: Receive Your Apostilled Document

Once processed, your document will have an attached apostille certificate. This certificate includes:

• The signature of the Texas Secretary of State or authorized official

• The official seal

• Date of issuance

• Information about the document and issuing authority

  
  

If you submitted by mail, your apostilled document will be returned via your chosen delivery method. For in-person submissions, you can pick it up at the office.

Tips to Avoid Common Mistakes

• Check document eligibility: Confirm your document can be apostilled in Texas.

• Use certified copies: Don’t send original vital records unless required.

• Complete the form accurately: Errors can delay processing.

• Include payment: Missing fees cause rejection.

• Use secure mailing: Protect your documents during transit.

• Plan ahead: Allow enough time for processing, especially if you have deadlines.

  
  

Where to Get Help

If you have questions, contact the Texas Secretary of State Authentication Unit directly. Their website also offers detailed instructions and downloadable forms. Some private companies offer apostille services for a fee, but you can complete the process yourself with this guide.